Club Building

Launching a new club is one of the biggest contributions you can make to our organisation. By introducing more people to the benefits of membership, you are playing an important role in keeping Toastmasters strong, fresh, and visible in the wider community.

What’s in it for me?

As a club builder, you will have the opportunity to develop a range of skills, including:

  • Project and event management
  • Sales and marketing
  • Team building and collaboration
  • Training and facilitation
  • Coaching and mentoring
  • Networking
  • Goalsetting and planning
  • …and more!

In addition, serving as a new club sponsor or mentor will earn you credit toward a Distinguished Toastmaster award.

Training for Club Builders

The Club Growth Director is responsible for coordinating training to prospective club builders. Access training by emailing cgd@toastmastersd69.org.

Tools for Club Builders

Use the resources below to assist you and your team to plan and launch a successful and sustainable new club efficiently and effectively.

If there are any resources you would like to see added to the list, email cgd@toastmastersd69.org to provide your suggestions.

General Club Building Resources

How to Build a Toastmasters Club (link)

This official Toastmasters International document provides an overview of the club building process, and includes all the necessary forms you must submit to start a club.

Demonstration Meeting Toolkit (download – .zip file)

Use this toolkit to plan and hold successful demonstration meetings for your new club. The objective of holding a demo meeting is to sign up significant numbers of new members in one event, which will help your club reach charter strength quicker.

Community Clubs

Community Club Planning Template (PDF or Word) – use this template to plan your new community club and ensure all critical elements are addressed prior to launch

More resources coming soon!

Corporate Programs

Corporate Program Planning Template (PDF or Word) – use this template to plan your new corporate program and ensure all critical elements are addressed prior to launch

More resources coming soon!

University Programs

More resources coming soon!

Club Administration Tools

This suite of tools and templates is designed to assist new club executives to fulfil their responsibilities effectively. Use as many or as few as needed to help your new club operate smoothly.

Club Admin
Committee Role Tracking Sheet (Excel) – use this to record your club’s committee roles and which members are undertaking them
Business Meeting Tracking Sheet (Excel) – use this to record and track key information for your club’s executive and general business meetings
Asset Register Template (Excel) – use this to record all club assets and their current custodians
Budget & Actuals Template (Excel) – use this to prepare and track your club’s budget throughout the year
Renewals Tracking Sheet (Excel) – use this to track the progress of member renewals each semi-annual period

Membership & Marketing
Prospective Member Tracking Sheet (Excel) – use this to keep track of prospective members and their progress toward becoming a member of your club
PR Calendar Template (Excel) – use this to plan and track your club’s marketing activities for the year

Member Education
Club Roster Template (Excel) – use this to record your club members, their contact details, and other relevant educational information
Meeting Planner Template (Excel) – use this to schedule and track meeting roles for club meetings
Member Progress Tracking Sheet (Excel) – use this to track club members’ progress through the education program and toward a Distinguished Toastmaster award
Attendance Tracking Sheet (Excel) – use this to track your club members’ attendance at club meetings, and identify regular no-shows for follow up
Mentoring Tracking Sheet (Excel) – use this to ensure every club member has a mentor, and identify potential mentors for new members

Other
Social/Special Event Planning Template (Excel) – use this to plan and track your club’s social and special events