Executive Team
Executive Meeting – 29th May, 2010 – Reports
District Governor Bruce George dg@toastmastersd69.org
- Responsible for upholding the policies and bylaws of Toastmasters International.
- Directs the business of the district to enable all members to achieve their personal goals.
- Ultimate advisor and counsellor of clubs.
- Link between our members and the International Board of Directors.
Contact for information on any procedural or policy problem which cannot be answered through the District delegation of Division or District Officers.
Lt Gov Education & Training John Kay lget@toastmastersd69.org
- Responsible for all aspects of education and training within the district including quality programming at club level.
- Officer responsible for all educational sessions and contests at Area, Division and District Conferences.
- Chief Judge at the District Speech Contests.
- Responsible for TLI.
- Reports to the District Governor.
Contact for information on district training programs, contest judges, rulings on contest requirements, such as eligibility, any question relating to Toastmasters’ educational systems and awards
Lt Gov Marketing Charlie Starrett lgm@toastmastersd69.org
- Responsible for all aspects of marketing and club building and retention efforts within the district.
- Develops and presents a marketing plan, works with the New Club Coordinator to build new clubs, works with the District Chief Coach to assist struggling clubs, supports the District Mentor Officer.
- Responsible for Long Service Badges and Club Anniversaries.
- Reports to the District Governor
Contact for information on appointing a club coach, all information relating to creating a new club and ideas for membership building and membership retention.
Public Relations Officer Rose Chant pro@toastmastersd69.org
- Responsible for public relations within the district.
- Maintains communications between the media and Toastmasters to increase the awareness of the benefits of Toastmasters to the wider community.
- Resource officer for club, area, division and district with advice and suggestions on publicity projects.
- Coordinates the district activities for Seniors Week, Adult Learners, Toastmasters Week.
- Chairs the judging panel for the District Newsletter contests.
- Directly supports the work of the LGM and reports to the District Governor.
Contact for information on publicity matters. For suggestions for activities to promote membership building and membership retention. Advice on newsletters, flyers.
District Secretary Brian O’Neill secretary@toastmastersd69.org
- Responsible for ensuring that accurate and timely records are maintained of the district’s activities.
- Ensures that all necessary correspondence is forwarded to Toastmasters International.
- Ensures that all members receive information relevant to the district.
- Reports to the District Governor
Contact for information on format of formal minutes, requirements and cut off dates for all reports and any query on record keeping.
Assistant District Secretary
- Responsible for assisting the District Governor, Lt Gov Education & Training and Lt Gov Marketing with Secretarial needs for membership building, membership retention, educational awards and recognition of members reports to the District Governor.
Provides assistance as directed by Lt Gov Education & Training or Lt Marketing
District Treasurer Barry Mason treasurer@toastmastersd69.org
- Responsible for implementing the district budget and for the complete maintenance of district finances.
- Maintains travel and insurance payments.
- Responsible for bookings required air travel for district officers.
- Reports to the District Governor.
Contact for information on budget information, travel and insurance queries and appropriate expense claims
District Sgt at Arms Carolyn Phillips saa@toastmastersd69.org
- Responsible for organizing venues, catering and accommodation for all district meetings and training activities.
- To forward travel requests to the Treasurer for district officers for training activities.
- For arranging pick ups from the airport.
- Is the Sgt for district functions.
- Responsible for district Assets and the updating of them.
- Reports to the District Governor
Contact for queries of venues, catering, accommodation, pick ups for training activities.
Parliamentarian Greg Bremen parliamentarian@toastmastersd69.org
- Provides advice and support to the District Governor during council meetings.
- Reports on quorums of meetings and rules on all issues relating to policy, bylaws and procedures.
- Responsible for organizing the credentials desk.
- Reports to the District Governor
Contact for advice on parliamentary procedure, quorums for area and division council meetings.
Chairman Strategic Planning Committee
- Responsible for its members to continuously suggest ideas for the district to be Distinguished each year based on the 4 Critical Success Factors.
- Reports to the District Governor
Contact with suggestions for membership retention, membership building, formation of new clubs or achievement of educational awards.
Immediate Past District Governor Coral McVean ipdg@toastmastersd69.org
- Responsible for providing guidance and counsel to the incoming district officers.
- Allows for a smooth transition to the new district team.
- Is the Chairman of the District Nominating Team
- Responsible for the correct conduct of district campaigns.
- Reports to the District Governor
Contact for any information on eligibility for district office and nomination forms and criteria.
TLI Chairman Margaret Field mrfield@bigpond.com
- Chairs the Toastmasters Leadership Team of TLI Coordinators, Distance Education, Youth, Speechcraft and Educational Resources Officer.
- Responsible for all Club Officer and Member Training.
- Coordinates training for presenters.
- Reports to the LGET.
Contact for information on recruiting presenters. For particular Club Officer Training see particular coordinator.
Educational Resource Officer Alison Watson awatson1803@yahoo.com.au
- Promotes the use of all TI Educational Programs including Success Leadership, Success Communication, Successful Club, Better Speaker and Excellence in Leadership to Club, Area and Division.
- Offers programs for loan.
- Advises on how to incorporate these programs into club, area and division programs.
- Promotes benefits of these programs.
- Reports to TLI
Contact for information of programs available for loan and ways in which they can be used.
Chief Coach Kevin Wright chiefcoach@toastmastersd69.org
- Responsible for making clubs with 12 or fewer members aware of eligibility criteria for having a coach appointed.
- Once appointed follow up with support on how to coach and accountability through 3 monthly reports.
- Reports to the LGM.
Contact if your club is struggling with low active membership. May need appointed coach or help to build membership or experienced member to assist.
District Mentor Officer Joan Faoagali adsl74h9@tpg.com.au
- Responsible for promoting mentor programs to Club officers, Area Governors, Division Governors and Corporations.
- Offers suggestions for how to use these programs to assist members.
- To encourage all members to use mentors.
- Recognise exceptional mentors.
- Reports to the LGM.
Contact for implementing mentoring programs into clubs. Monitoring achievements and giving recognition. For Club Officers, Area Governors, Division Governors, Businesses’ queries.
New Clubs Coordinator Barrie Fuller newclubs@toastmastersd69.org
- Maintains the data base of in formation clubs.
- Supports and assists in formation clubs to chartering.
- Advises on steps needed to create a new club and chartering requirements.
- Reports to the LGM.
Area or Division Governor contact on how to start a new club and charter. Contact with information on in formation clubs.
New Member Kits
- Responsible for sending out New Member kits to new members (list sent from TI) each week.
- Reports to LGM.
Contact for queries on new members not receiving their kits or for new members list.
Youth Leadership/ Gavel Coordinator David Lockie d.lockie2@bigpond.com
- Responsible for assisting clubs to run Youth Leadership courses with suggestions on the process.
- Maintains a list of courses being run.
- Passes enquiries of courses to those closest geographically.
- Aware of criteria and importance of all involved having blue cards.
- Is part of TLI team and reports to TLI.
- Follow up on success of programs once completed.
Contact to inform of courses being run by your club, Area, Division. For queries about blue cards. For questions about how to organize courses.
Speechcraft Coordinator
- Responsible for assisting clubs with suggestions on how to run courses.
- Advises enquiries of available Speechcraft Courses in their locality.
- Maintains list of courses currently running and completed.
- Checks on success of courses.
- Reports to TLI.
Contact to ask for advice on running a Speechcraft Course. For questions about where courses are happening. To inform that you are running a course.
Registrar YL / Speechcraft/ Blue Cards Terry Sheppard terry14l@bigpond.net.au
- Responsible for keeping a data base of Blue Cards.
- Maintains list of Youth Leadership Courses / Speechcraft Courses and copies YL Coordinator / Speechcraft Coordinator.
- Promotes YL and Speechcraft to the general public with PRO.
- Reports to the District Governor
Contact for applications for Blue Card. Questions about blue card being current and for TM . Where Youth Leadership / Speechcraft Courses are being done.
Info Line Coordinator Bill Todd infoline@toastmastersd69.org
- Responsible for keeping list of calls to 1300 30 40 69.
- Advises suitable club details and emails for Club, Area and Division.
- Keeps list of new members.
- Reports to the District Governor.
Contact to advise changes in club contact details of venues, names, numbers
To inform of clubs in formation and their details.
Directory Editor Jan Stafford directory@toastmastersd69.org
- Responsible for issuing new Directories via email 4 times per year.
- Maintains correct details for all clubs and Club officers.
- Reports to the District Governor.
Contact to advise of changes to club information and club officers.
Corroboree Editor corroboree@toastmastersd69.org
- Responsible for editing the District Newsletter – 4 per year.
- Requests articles and photographs for publication.
- Reports to the District Governor.
Contact with items and photographs of your Club, Area, Division’s activities. Encourage clubs to submit articles.
Historian Trish Springsteen historian@toastmastersd69.org
- Maintains the district’s historical records.
- Advises on charter dates.
- Advise on available history of Toastmasters’ clubs in D69.
- Reports to the District Governor.
Contact to gain information about club’s history or to advise of new club’s charter membership and committee detail
Speaker’s Bureau B Williams speakersbureau@toastmastersd69.org
- Maintains database of available speakers .
- Coordinates requests for speakers to outside organizations.
- Encourages community involvement by having members run educational
programs.
- Reports to the District Governor
Contact for criteria for volunteer speakers. To be included as an outside speaker
Webmaster Gary Kuss webmaster@toastmastersd69.org
- Maintains the district website with the assistance of web champions.
- Continues to improve our site.
- Uses Go Frog’s technical support.
- Has web champion or himself upload information within 48 hours
- Reports to the District Governor
Contact with information to be submitted
Badge Orders Barrie Richardson badges@toastmastersd69.org
- Responsible for supplying TI approved badges and trophies to the District.
- Can supply a variety of trophies for conferences.
- Reports to the District Governor
Contact for ordering of member’s badges and for quotes for trophies. Badge order form can be downloaded from website
District Auditor Don Crombie auditor@toastmastersd69.org
- Responsible for auditing all District’s accounts and reporting to TI.
- Reports to the District Governor
Contact for information on how to prepare Division books ready for auditing and suggestions for ways in which clubs can arrange for financial handovers between treasurers.
Statistician Nick Rinaldi statistician@toastmastersd69.org
- Responsible for reporting on District goals each month.
- Tracks the achievements of all clubs, areas and divisions.
- To assist the district to be Distinguished.
- Reports to the District Governor
Contact with queries on monthly results and what they mean.
Chairman Past District Governor’s Lesley Storkey pdgcommittee@toastmastersd69.org
- . Meets and works in support of the district and its officers under the direction
of the District Governor and may only work on tasks assigned by the District
Governor
Contact through the District Governor with possible projects for discussion
Chairman Semi Annual Conference Shayne Melkis semiannualconference@toastmastersd69.org
- Responsible for organizing the SAC’s budget, venue, program , registration accommodation and promotions under the guidance of LGET and PRO.
Contact to register. With questions about SAC
District Convention Convenor Kate George districtconvention@toastmastersd69.org
- Responsible for organizing the District Convention’s budget, venue, program, registration, accommodation, promotions under the guidance of the District Governor
Contact to register. With questions about the Convention.
