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Conducting Effective Meetings

To conduct an effective meeting you need:

  1. Competent chairman
    • unbiased (organiser not dictator)
    • firm but friendly
    • clarity in motions and procedures
  2. Clear purpose – set goals
  3. Agenda
  4. Strict time limit
  5. Involvement of all participants
  6. Appropriate format:
    • General
    • Annual
    • Special
  7. Size of meeting
  8. Review goals at end

Ask Questions

  1. Has it been worthwhile attending this meeting?
  2. What have I gained from this meeting?

Guide for Meetings and Organisations: NE RentonRecommended Reference

“Guide for Meetings and Organisations”

Volume 2 Meetings (8th edition 2005)

by N E Renton

Publisher: Lawbook Company

Motions

  • format (“That ……….”)
  • move
  • second
  • discuss
  • right of reply
  • vote
  • declare carried or lost

Amendments

  • format (not a negation of motion)
  • move
  • second
  • discuss
  • vote
  • declare carried or lost
  • go back to original motion (whether amended or not)

Graham Miller, DTM
District Parliamentarian

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This entry was posted on Wednesday, February 17th, 2010 at 10:19 am and is filed under Educational Articles. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

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